huntex privacy policy

1. Personal Information We Collect

We may collect the following categories of personal information, depending on your interaction with HuntEx:

​

Visitors

• Full name

• Email address

• Phone number

• ID or age confirmation (where legally required)

• Ticket purchase details

• Attendance data (check-ins, access control)

Exhibitors & Suppliers

• Company name and registration details

• Contact person’s name, email and phone number

• Billing and VAT information

• Banking details (for payments or refunds)

• Product or service information

• Compliance documentation (where required by law) Automatically Collected Information

• IP address

• Browser and device information

• Website usage data (via cookies and analytics tools)

2. How We Use Personal Information

We process personal information for lawful and legitimate

purposes, including:

​

• Managing ticket sales and registrations

• Administering exhibitor bookings and contracts

• Communicating event-related information

• Processing payments and issuing invoices or refunds

• Ensuring legal and regulatory compliance

• Providing access control and event security

• Improving our events, marketing and visitor experience

• Sending marketing communications only where consent has   been given

3. Lawful Basis for Processing

We process personal information in accordance with POPIA

based on:

• Consent given by the data subject

• Contractual necessity (e.g. ticket purchase or exhibitor agreement)

• Legal obligations

• Legitimate interests, provided these do not override your rights

4. Sharing of Personal Information

We do not sell personal information.

We may share personal information with:

• Payment processors and financial institutions

• IT, hosting and data storage providers

• Regulatory or law enforcement authorities when required by law

​

All third parties are required to comply with POPIA or equivalent data protection standards.

5. Exhibitor and Lead Data

Visitor information captured by exhibitors at HuntEx is processed under the responsibility of the exhibitor.

Exhibitors are required to comply with POPIA when collecting, storing or using visitor information.

HuntEx is not responsible for how exhibitors process personal information collected in dependently at their stands.

6. Data Storage and Security

We take reasonable technical and organisational measures to protect personal information against:

• Loss

• Unauthorised access

• Misuse or disclosure

• Alteration or destruction

These measures include secure systems, access controls and limited data access on a need-to-know basis.

7. Retention of Personal Information

We retain personal information only for as long as:

• Required to fulfil the purpose for which it was collected

• Required by law or contractual obligations

Thereafter, information is securely deleted or anonymised.

8. Your Rights Under POPIA

You have the right to:

• Access your personal information

• Request correction or deletion of your information

• Object to the processing of your information

• Withdraw consent at any time (where processing is based onconsent)

• Lodge a complaint with the Information Regulator

Requests can be made using the contact details below.

9. Cookies and Website Analytics

Our website may use cookies and similar technologies to:

• Improve website functionality

• Analyse visitorbehaviour

• Enhance user experience

​

You may disable cookies in your browser settings, although this may affect website functionality.

10. Marketing Communications

We will only send marketing communications where:

• You have opted in, or

• We are permitted to do so under applicable law

You may opt out at any time by using the unsubscribe link or contacting us directly.

11. Children’s Information

HuntEx does not knowingly collect personal information from children at all.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

13. Contact Information

If you have questions, requests or complaints regarding this Privacy Policy or the processing of your personal information, please contact:

Name: Adriaan Woudstra

Email: adriaan@huntex.net

Phone: +27 (83) 383 9417

Website: www.huntex.net

You also have the right to lodge a complaint with the Information Regulator of South Africa